Join our team as we glorify God and educate each child as a whole person in a Christ-centered community

Saint Patrick's Advancement Assistant

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Position Description 
Title:        Advancement Assistant
Hours:      Either Part-Time or Full-Time
Schedule:   On site Monday-Wednesday; work from home Thursday-Friday.  Occasional evening or weekend time.
Salary:      Based on experience and expertise.

Job Purpose: The Advancement Assistant serves as a key member of the school’s leadership team who assists the administration in areas of marketing, development, admissions, and communications. 
 
Qualifications

1. Belief in the value of Catholic education and the mission of St. Patrick School
2. Demonstrates an understanding of the art and practice of Development, particularly in a Catholic school
3. Bachelor’s degree or work experience in Communications, Marketing, Nonprofit Management or related field
4. Excellent communication skills
5. Superior writing and editing skills
6. Effective small group and large group presentation skills
7. Design and layout experience; printing management also required
8. Proficiency with entire Microsoft Office suite
9. Experience with content management websites
10. Organized, accurate record-keeping skills
11. Knowledge of online marketing opportunities, including social media strategies

Representative Responsibilities
​The responsibilities listed below are representative responsibilities intended to describe the general nature and level of work performed by faculty members assigned to this position. 

1. Development Advisory

1. Meets with the School Advisory’s Development Committee a minimum of two times a year to seek advice on development strategies and to ensure integrity of development program.
2. Reports to and provides updates to Principal on a weekly (or other agreed to regular) basis.

 2. Publications

1. Develops Irish magazine (writing, designing/layout, managing printing); annual distribution to all stakeholders.
2. Develops Annual Report (writing, designing/layout, managing printing); annual distribution to all stakeholders.
3. Develops marketing publications (billboards, brochures, advertisements)

3. Website and Facebook

1. Develops strategy, add content, and maintain school’s website and Facebook page. Emphasis is on school-wide news, events, and activities – as well as any admission/marketing-specific content.
2. Provides assistance to other staff members or faculty as updating respective pages.
3. Creates short promotional videos (training available if necessary) for website or Facebook page.

4. Acknowledgement and Tracking of Gifts and Fund Balances

1. Records in donor database all gifts to Endowment Fund, Tuition Assistance Fund, Annual Fund, Capital Improvement Fund, and any additional gifts outside of these major funds.
2. Administers acknowledgement letters for all donations and all in-kind donations. 
3. Maintains accurate and complete records for all donations.

5. Admissions

1. Assists families in the admissions and enrollment process. This includes helping them with the online process.
2. Organizing the School's annual Open House.
3. Scheduling and facilitating shadow days for prospective students.
4. Scheduling and giving tours to prospective families.

6. Alumni Relations

1. Develops, implements, and maintains strategy to reconnect alumni with school.
2. Gathers news on alumni and includes in communications as space and time allow.
3. Invites alumni to visit school and encourages ongoing connection via SPS website and Facebook.

7. Organization’s Mission

1. Participates actively in faculty and staff meetings as needed.
2. Accepts membership on faculty and staff committees, particularly those needing marketing or communications assistance.

 
Requirements of Position
 
Mental/Social Demands

1. Communicates clearly and effectively in verbal and written form
2. Uses a pleasant, relationship-building approach with people
3. Listens, understands, and responds to needs of others
4. Ability to present confidently in front of large group of people
5. Demonstrates an ability to communicate effectively with virtually any sector including, but not limited to: St. Patrick School donors, alumni, faculty, administration, clergy, school advisory members, parents, and students.

 
Physical Demands

1. At times, may need to work long hours on feet.
2. Ability to sit for long periods of time at a computer station.
3. Ability to operate keyboard in a safe and proficient manner.
4. Walk flights of stairs sometimes carrying supplies.
5. Sustain a high level of energy.
6. Lift and move using proper techniques up to 40 pounds.

Interested Parties should

Please send (1) a cover letter stating your intent to apply for this position at Saint Patrick School; (2) a completed application; (3) a complete and professional resume; and (4) two letters of recommendation from persons in the field with contact information for these two references. A portfolio of publication design and layout may be requested for an interview. If you have a website or social media page you maintain, this would be of interest to the school. Send to the principal Sister Veronica Marie Buckmaster, O.P at [email protected].

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